Rutgers is moving to a new email system based on Microsoft Office 365 and we’re required to conduct all University business through that emai address. This is all happening after a brief stint with Google Apps, around which I have built a lot of my work processes, so who knows how this will shake out. Our faculty union is concerned because Rutgers is exerting more corporate-like control over the email — they reserve the right to delete our emails without notification, and it’s unclear if they also reserve the right to read them. Time to adopt stronger encryption, methinks. In the light of email monitoring at the University of Wisconsin I imagine New Jersey may be headed down the same path.
All of this got me thinking about how I have tried over the last few years to keep separate work and personal emails, but that this is a bit of a new thing. Many people got their first “real” email address from college, and I sent all of my personal email from my MIT account. After college I developed an inconsisten approach to email: I used my forwarded my to my grad school account, used it as my login for Manuscript Central and reviewing sites, and even used it as my contact email for publications, since it was ostensibly “permanent.” However, in the last year I finally switched over and forwarded my college address to my personal address — as a student my email was personal, not professional, and I shouldn’t use that “identity” as my academic identity.
Every once in a while we get a story about inappropriate emails being sent from work addresses and I wonder if some of that comes from this blurry line between work and personal email addresses. How has that division evolved over time?